How to lock down Google Drive files

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How to lock down Google Drive files

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Knowing how to lock down Google Bulldoze files allows you to maintain command of the content yous share with other people. Although sharing and collaboration are part of what makes Google Drive such a great service, there are times when you want to protect your files even after you lot've shared them.

Perhaps you've sent someone a document or spreadsheet that contains private or sensitive data intended for their eyes simply, or yous don't trust someone not to pass off your difficult piece of work as their own.

The good news is that Google Bulldoze lets you lock down your files, and then that nobody can re-create, download or impress them without your permission. You tin also preclude unauthorized people from editing your work.

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To enable this feature, which Google calls "Information Rights Management," you'll demand to access Google Drive through your desktop web browser — it can't be turned on via a Google mobile app.

Here's how to plough on Information Rights Management to lock downwards your files in Google Bulldoze, and control what people tin and can't do with the content you lot share.

How to lock down Google Bulldoze files

i. Open, create or upload a Google Docs document, Google Sheets spreadsheet, or Google Slides presentation in Google Drive.

(Prototype credit: Google)

2. Click the Share push in the upper-right corner of the screen.

(Image credit: Google)

3. Click the "Share with people settings" gear icon in the pinnacle-correct corner of the resulting pop-up dialogue box.

(Image credit: Google)

four. Uncheck the box labeled "Viewers and commenters tin see the option to download, print, and re-create."

You'll see a confirmation message that the setting has been updated.

(Image credit: Google)

5. Click back to the previous box and click Change in the "Get link" department.

(Image credit: Google)

six. Click the kickoff drop-down menu to specify who can open the file. Select "Restricted" to stop unauthorized people accessing the file.

If you want to permit others view the file simply not edit information technology, select "Anyone with this link" from the menu, so choose Viewer from the second drop-downward.

(Epitome credit: Tom's Guide)

7. Yous can now either click Done to save your changes and go out, or enter the email addresses of the people you desire to share the file with.

These should appear automatically as you lot blazon them, if Google already has the users' details.

(Prototype credit: Google)

8. Enter a message if you desire, then click Send to share the file. This will accept your new permissions applied, so that nobody tin can copy, download, print or modify its contents.

(Image credit: Google)

• More: How to delete Google Photos permanently

Paul Wagenseil is a senior editor at Tom'due south Guide focused on security and privacy. He has too been a dishwasher, fry cook, long-booty driver, code monkey and video editor. He's been rooting around in the information-security infinite for more than than 15 years at FoxNews.com, SecurityNewsDaily, TechNewsDaily and Tom's Guide, has presented talks at the ShmooCon, DerbyCon and BSides Las Vegas hacker conferences, shown up in random Tv news spots and fifty-fifty moderated a console word at the CEDIA home-technology conference. You lot can follow his rants on Twitter at @snd_wagenseil.

Source: https://www.tomsguide.com/us/google-drive-lockdown-how-to,news-21344.html

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